- ALWAYS lock your screen when you are away from your computer. ("Windows Key"+"L” or "CTRL+ALT+Delete" then "K”).
- Lock your screen to make it difficult for casual visitors at your desk and in your office to read the content displayed on your computer monitor.
- Ensure that your computer has a screen saver that activates after a predefined time and requires a password to reactivate.
- Passwords should not use acronyms, birthdays, sequential numbers, names of family members or pets, etc. and they should not be written down.
- Evaluate your surroundings when discussing sensitive personal information in earshot of other staff or clients.
- Know to whom you are disclosing information; it may be necessary to verify with a third-party or call back using the listed number for that individual or organization.
- Do not forward sensitive materials to your personal email address or email personal information among coworkers in the office. Use the secure client management system to do this.
- Never leave your laptop/smart phone or similar items in view in the car or unattended when travelling.
- If you print something, retrieve it immediately. Do not leave originals in photocopiers or fax machines. All sensitive waste should be placed in secure shredding devices.
- Routinely assess vulnerabilities in your environment and help one another become more security conscious by respectfully challenging insecure practices.
This information is an excerpt and is not intended as a replacement for the 6 page “Information Security Fundamentals”
If you run into any issues, please email ocase@ohtn.on.ca for further assistance.
Thanks.
OCASE Support Team
1-877-743-6486; Ext. 2235